Client

A premium industry leader in the luxury lifestyle industry with over three decades of experience in the field of designing jewelry and providing exceptional design training for young and zealous professionals. A business conglomerate that is progressive in thinking, always inventing new ways for enhancing customer satisfaction, while rooted in tradition in ethics and value

Requirement

To digitize the entire procurement process, including purchase, requisition, approval,and other processes, and thereby eliminate slow manual processes, and expedite business operations.

Challenges

The client required a simple, easy-to-integrate solution to automate their procurement process. Paper-based manual processes had multiple challenges:

Manual approval processes were tediously slow and inefficient.

Late procurement of required processes

Delayed business operations resulted in poor productivity.

Solution

A Microsoft Power Platform based solution leveraging the best capabilities of four powerful tools. The solution ensure:

01

Centralized Repository:

A robust SharePoint based solution ensured a centralized system to track the entire procurement process, eliminating manual, paper based purchase processes. The system ensured automated recording of past purchases, and tracking approval status easier.

02

Automated alerts and reminders

Purchase processes cannot afford delays. To ensure expedited processes, we integrated automated email alerts. This meant authorized persons received timely alerts and ensured faster procurement processes.

03

Workflow traceability

The system serves as a single source of information offering comprehensive visibility into different workflows and get better control over expenses incurred. This improved process transparency and reliability.

Results

Post implementation of our highly effective SharePoint based procurement system, the client observed various positive results:

Eliminate manual work

The System acts as a central information repository that contains all critical information pertaining to purchases made, giving leadership team precise visibility into expenditures made, reevaluate, and take better informed decisions.

Enhanced  transparency

Having a centralized repository for all procurement related information ensures increased transparency, leading to better decision making on expenditures and purchases.

Operational efficiency

Microsoft Power based solution reduces overall time spent on purchase related processes, minimizes errors, contributing to overall operational efficiency.

Auditable process

The system offers a structured and standardized purchase workflow, offering a proper audit procedure to be implemented easily.

Better budget management

Implementing our solution fostered effective budget management through proper expenditure analysis, giving insightful data on all purchase related decisions.

Benefits

Implementing our powerful microsoft power procurement management solution with advanced capabilities brought various business benefits for our client.

Significant cost savings

Procurement process digitization directly provides cost savings with reduced manual errors and administrative costs, and by enabling bulk purchases.

Increased efficiency

Streamlined processes ensure better efficiency. Automating purchase order approvals, invoicing processes, with reduced bottlenecks, ensures speedy processing times.

Better visibility

The system provides real time visibility into procurement activities, spending patterns, etc, making data-driven decision making possible.

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