Manage Document Usage
Plan and outline the right stakeholders. Know who uses documents and how they do it.
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A DMS software caches your files and fetches them at your command, instantly. A fully equipped document management system automates the successive stages of a file progression. Our SharePoint DMS engages employees in a company to share, store and send important information with ease. The way you manage your files is a sign of your competence. Let your employees enjoy the power of technology with Aufait’s document management solution. Create, respond and enjoy the feel of working with documents in a modern workplace.
An automated document management software takes a document from one stage to another intelligently. It eases your responsibilities to a one-tap approver.
Documents of different types, formats are created with respect to your industry-specific objectives. It could also be general documents like a leave letter, an invoice, a resume.
Collaborate with your team members and experts on the created document. Work together, co-author and improve the document to the best of your capability.
Make your final document available for the top-level managers to give you insights and suggestions for further modifications. Include ideas from all stakeholders and work towards perfection.
The reviewed document which accommodates the suggestions is then approved and ready to go using Sharepoint workflow capabilities. You can customize authority levels to ensure security and access control.
Deliver the document for the intended purpose. For example, a job applicant gets an interview schedule; a leave applicant may get an approval or rejection with reasons and so on.
When the document exceeds its time frame, it becomes void. For example, documents of a fully completed project needs to move from the active list of documents.
Back up your most essential deals, research papers, invoices and other project details with proper tags. You can call it in an instant when required. No search and no dust.
Plan and outline the right stakeholders. Know who uses documents and how they do it.
Quickly create documents, share and move them between libraries with ease.
Set the path of document succession, create and install custom workflows, etc
Frame information policies for each content type and set degree of control.
Metadata helps you to tag and structure your content. The document management system in Sharepoint allows you to use metadata according to your sense and convey the same to everyone using the document through the Managed Metadata column.
The status of any file or task is tracked through a three-phased process. The Sharepoint based system is also capable of handling the document to send it for approval, collecting feedback and finally disposing of when it expires. It registers any new edits through the version controlled management of documents.
With the metadata navigation tool, you can sift through the voluminous amount of content to locate the desired content in lists and libraries. The Key Filter feature helps you to refine your search with pin-point accuracy.
Our DMS makes your search for documents easy both within and outside the document libraries. It expands the scope of search function with the clear-cut search for contents, metadata, and advanced search facility. The preview plugin lets you have a brief view of the document.
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