Best procurement management software to save money and fast track the buying process.

Digitize your end to end procurement management process using our Microsoft SharePoint procurement system and reap the benefits of automation! From sourcing to purchase requisition, approval, and order processing, our e-procurement Solution brings efficiency, effectiveness and complete transparency.

What makes Aufait’s e-procurement software the best?

Designed with simplicity and security in mind, our e-procurement software eliminates all hassles related to manual, paper-based operations and gives you better control over vendor management, business spending and compliance issues.

Automated purchase requisition

Improved speed and efficiency of purchase requisition and submission process with standardized, streamlined and automated operations. From raising requests to managing approvals, eliminate manual work.

Notifications and alerts

Make approvals a breeze with email integration! Send purchase requisitions for approval automatically and follow up via email notifications and alerts to ensure timely and speedy approvals.

Efficient quotation management

Streamline vendor quote requests with a dedicated quotation module. Get quotation requests from vendors in a single click, auto compare them and share to stakeholders for faster decision making. 

Enhanced customization capabilities

Take customization into your hands with Efficient and easy customization features. Customize your workflows, fields and reports effortlessly using simple drag and drop tools to speed up purchase requisitions creation.

Seamless PO processing

Efficiently process your purchase orders by automatically generating them from approved PRs. Raise purchase orders at pre-fixed vendor prices and track them seamlessly.

Safe and secure transactions

Manage vendor payments with ease, security and speed. Gain complete control and transparency over your transactions with features like real time notifications for due payments, simultaneous and partial payments to multiple invoices.

Procurement Analytics

Dashboard and reports to track and analyze spending across different departments, suppliers and categories. Monitoring vendor compliance with contract terms and conditions. Reports to identify potential cost saving and monitor actual cost savings vs planned savings.

Improve productivity & efficiency with our easy to use procurement management system

Modernize and transform procurement management with the power of digitization. Bring better visibility to your procurement operations with centralized data access, real-time information, and automated workflows.

You got questions?
HERE ARE SOME FAQ'S
01

What is the purpose of a Procurement Management System?

The purpose of a procurement management system is to help streamline the procurement process from end-to-end, starting from purchase requisition till payment. Depending on manual, paper-based processes for handling procurement activities have several disadvantages such as high processing costs, misplaced documents, slow approval cycles, unexpected expenses, late payments and poor vendor management. By digitizing procurement processes and integrating all processes, organizations can prevent loss of money and bring more efficiency to procurement processes.
02

What are the 5 critical functions of procurement and how does a procurement management system impact them?

The critical functions of procurement include supplier sourcing, negotiation, contracting, supplier performance monitoring, and checking for compliance with business protocols. A procurement management software can enhance the efficiency of each of the functions as follows.
  • Procurement management software helps collect supplier qualification information through questionnaires and self-service profiles, thereby enabling organizations to select the best suppliers by assessing qualifications, risk factors, and compliance.
  • Built-in collaboration helps teams work together to create better negotiation documents, while analysis tools allow quick review of supplier bids using factors like price, quality, and value, to choose the best option for the business needs.
  • Standardizing and automating the contract management process, helps to create contracts quickly. Organizations gain full visibility into contracts and can control costs better. A secure, searchable contract repository with tracking and audit history helps users find what they need fast.
  • The system helps manage supplier relationships by alerting procurement professionals when a supplier’s qualifications are about to expire. It also notifies users of any new information that might negatively impact a supplier’s qualifications, capabilities, or risk profile.
  • Procurement software gathers all important information into a dashboard, giving a complete view of the business's purchasing performance, including quality standards, and compliance with policies, regulations, and laws.
03

What are the important things to look for in a procurement management software?

Key features to look for in a procurement management system are
  • Advanced vendor management to track supplier performance and easily onboard new vendors
  • Customizable workflows and templates to go paperless and automate key parts of the procurement process for faster and more efficient operations
  • Strong reporting tools to analyze procurement performance and ensure compliance
  • Budget control tools to help set and enforce limits, preventing fraud and costly mistakes